Constitution


CONSTITUTION AND BY-LAWS
Virginia Beach Thalia Lions Club
(Approved March 17, 2010)


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Change per July 7, 2010 Regular Club meeting. Lion Steve Rosnov requested a change to BY-LAWS No. 9 - Scholarship Program, Section D. Scholarship Committee. A motion to eliminate the two year restriction was made by Lion Stan Furman and seconded by Lion John Watters. The motion carried.

Old - Section D. Scholarship Committee: The club president appoints two new members each year of the committee comprised of five members, each of whom serve two years. The fifth and permanent position is filled by the current club treasurer. A chairperson is appointed each year. The committee meets as needed at the call of the chairperson.

New - Section D. Scholarship Committee: The committee is composed of five members. The club treasurer is a permanent position. The chairman and other members can be reappointed or new ones selected each year by the club president. The committee meets as needed at the call of the chairperson.

Changes per Regular Club Meeting March 17, 2010 (as announced at the previous meeting for contemplation and discussion), the Thalia Lions Club Constitution and By-Laws were amended as follows:

Change #1: Housekeeping changes to accommodate the major constitutional change in #2.

Change #2: This is the main change to the Constitution – separating actual dues from meal costs. Implications are outlined below
(see ARTICLE III – Membership, Section B and ARTICLE V - Fees and Dues, Section B.)
* Dues will be collected annually, which upon review of our expenses will be about $100, covering LCI and state dues, various admin expenses and guest meals for a year. This simplifies the current task of collecting dues quarterly. This will now apply to ‘Active’, ‘At-Large’ and ‘Affiliate’ members, thus removing financial differences among these membership types (result of which will be to encourage all to be ‘Active’ members). In accordance with current financial obligations ‘Life’ members will pay $50 dues annually and pay for meals. The new member initiation fee will be $125, covering annual dues and other start-up expenses (cap, pin, etc.).
* This system removes the incentive to attend meetings for a meal subsidized by those not attending, but also removes that inherent unfairness. It is flexible and allows an attendee to not eat or choose a lighter meal, dessert or drink only.
* The cost of membership will increase for those who attend most meetings and eat, as the subsidies paid by others will cease. However, the cost of membership will concomitantly lessen for those who are unable to attend regularly.

Change #3: The original constitution neglected to include our 1- and 2-year directors in the list of specific offices and duties
Change #4: Defines and describes how the directors are elected.
(see ARTICLE VIII – Officers, Section D. DUTIES, (9) DIRECTORS)
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Chartered by and under the jurisdiction of
THE INTERNATIONAL ASSOCIATION OF LIONS CLUBS
District 24-D, Lions Clubs International

OBJECTS
* TO CREATE and foster a spirit of understanding among the peoples of the world.
* TO PROMOTE the principles of good government and good citizenship.
* TO TAKE an active interest in the civic, cultural, social and moral welfare of the community.
* TO UNITE the clubs in the bonds of friendship, good fellowship and mutual understanding.
* TO PROVIDE a forum for the open discussion of all matters of public interest; provided, how-ever, that partisan politics and sectarian religion shall not be debated by club members.
* TO ENCOURAGE service-minded people to serve their community without personal financial reward, and to encourage efficiency and promote high ethical standards in commerce, industry, professions, public works and private endeavors.

Organization Plan

* Officers and Directors (Voting Members of the Board of Directors)
President
Secretary
Treasurer
1st Vice President
2nd Vice President
3rd Vice President
Immediate Past President
2 Directors (First Year)
2 Directors (Second Year)
Membership Director
Tail Twister
Lion Tamer

* Administrative Committees:
Constitution and By-Laws
Finance and Budget
Greeters
Information Technology/Web Site
Phone Tree
Leadership Development/Lions Information
Membership/Attendance
Programs
Public Relations/Bulletin

* Activities Committees:
Bland Youth Music Contest
Diabetes Awareness
Educational Services/Scholarships
Sight Conservation
Hearing Conservation
Recreational Services
Member Care
Health and Social Services
Eyeglass Recycling
International Relations
Youth Exchange/Leo Youth Services

* Fund-Raising Committees:
Holiday Fruit/Flag Sales
White Cane
Annual Drawing
LCIF Projects
Blind-Made Products

CONSTITUTION

ARTICLE I - Name, Slogan and Motto

Section A. The name of this organization shall be the Virginia Beach Thalia Lions Club, chartered by, and under the jurisdiction of The International Association of Lions Clubs (hereinafter referred to as ‘‘Association’’).

Section B. It’s slogan shall be: Liberty, Intelligence, Our Nation ’s Safety.

Section C. Its motto shall be: We Serve.

ARTICLE II - Purposes and Objects: The Objects of this club shall be the same as the objects for Lions Clubs International (listed above).

ARTICLE III - Membership

Section A. Subject to the provisions of Section B hereinafter, any person of legal majority and good moral character and good reputation in his/her community, may be granted membership in this Lions club. Wherever the male gender or pronoun presently appears in this Constitution and By-Laws, it shall be interpreted to mean both male and female persons.

Section B. Membership in this Lions club shall be as follows:
(1) ACTIVE: A member entitled to all rights and privileges and subject to all obligations which membership in a Lions club confers or implies. Without limiting such rights and obligations, such rights shall include eligibility to seek, if otherwise qualified, any office in this club, district or association and the right to vote on all matters requiring a vote of the membership; and such obligations shall include regular attendance, prompt payment of dues, participation in club activities and conduct reflecting a favorable image of this Lions club in the community.
(2) MEMBER-AT-LARGE: A member of this club, who has moved from the community, or because of health or other legitimate reason, is unable regularly to attend club meetings and desires to retain membership in this club, and upon whom the board of directors of this club desires to confer this status. This status shall be reviewed each six months by the board of directors of this club. A Member-at-Large shall not be eligible to hold office or to vote in district or international meetings or conventions, but shall pay such dues as the local club may charge, which dues shall include district and international dues.
(3) HONORARY: An individual, not a member of this Lions club, having performed outstanding service for the community or this Lions club, upon whom this club desires to confer special distinction. This club shall pay entrance fees and international and district dues on such a member, who may attend meetings, but shall not be entitled to any privileges of active membership.
(4) PRIVILEGED: A member of this club, who has been a Lion fifteen or more years, who, because of illness, infirmities, advanced age or other legitimate reason, as
determined by the board of directors of this club, must relinquish his/her active status. A Privileged Member shall pay such dues as the local club may charge, which dues shall include district and international dues. He/she shall have the right to vote and be entitled to all other privileges of membership except the right to hold club, district or international office.
(5) LIFE MEMBER: Any member of this club who has maintained Active membership as a Lion for 20 or more years and has rendered outstanding service to this club, his/her community, or this Association; or any member who is critically ill; or any member of this club who has maintained such active membership for 15 or more years and is at least 70 years of age may be granted Life Membership in this club upon:
[1] Recommendation of this club to the association,
[2] Payment to the Association of the required amount by this club in lieu of all future dues to the association, and
[3] Approval by the International Board of Directors.
Nothing herein shall prevent this club from charging a Life Member such dues as it shall deem proper.
A Life Member shall have all privileges of active membership so long as he/she fulfills all obligations thereof. A Life Member who desires to relocate and receives an invitation to join another Lions club shall automatically become a Life Member of said club.
(6) ASSOCIATE MEMBER: A member who holds his/her primary membership in another Lions club but maintains a residence or is employed in the community served by this club. This status may be conferred by the invitation of the board of directors and shall be reviewed annually. The club shall not report an Associate Member on its Membership and Activities Report. An Associate Member may be eligible to vote on club matters, at meetings where he/she is present in person, but may not represent the club as a delegate at district (single, sub-,provisional and/or multiple)or international conventions.
He/she shall not be eligible to hold club, district or international office, nor district, multiple district or international committee assignments through this club. International and district (single, sub-, provisional and/or multiple) dues shall not be assessed on the Associate; PROVIDED, however, nothing shall prevent this club from assessing an Associate such dues as it shall deem proper.
(7) AFFILIATE MEMBER: A quality individual of the community who currently is not able to fully participate as an Active member of the club but desires to support the club and its community service initiatives and be affiliated with the club. This status may be conferred by the invitation of the club’s board of directors. An Affiliate Member may be eligible to vote on club matters at meetings where he/she is present in person, but may not represent the club as a delegate at district (single, sub, transitional, provisional, and/or multiple)or international conventions. He/she shall not be eligible to hold club, district or international office, nor district, multiple district or international committee assignment. An Affiliate Member shall be required to pay district, international and such
dues as the local club may charge.

Section C. CLASSIFICATION: In the event the membership of this Lions club elects to grant and maintain membership on a classification basis, the following rules shall apply:
(1) Classification shall be defined as any major phase of, or interest in, a business or profession.
(2) Not more than two (2) active memberships shall be granted in any classification.
(3) Classifications may be established for Associates, Father and Son, Proprietors, Partners, Officers, Managers and such other categories as this club may determine.

Section D. No person shall simultaneously hold membership, other than Honorary or Associate, in this and any other Lions club.

Section E. Membership in this Lions club shall be acquired by invitation only. Nominations shall be made on forms provided by the international office, which shall be signed by a member in good standing who shall act as sponsor, and be submitted to the membership chairman or the club secretary, who, after investigation, shall submit the same to the board of directors. If approved by a majority of said board, the prospect may then be invited to become a member of this club. A properly filled out membership form duly signed, as well as, the entrance fee and dues must be in the hands of the secretary before the member is reported to and officially recognized by the association as a Lion member.

Section F. Reinstatement of Membership: Any member dropped from membership in good standing may be reinstated by the club ’s board of directors, and will retain their prior Lions service record as part of their total Lions service record.

Section G. Transfer Membership: This club may grant membership on a transfer basis to one who has terminated or is terminating his/her membership in another Lions club, provided that
(1) a completed transfer member form is received by the secretary of this club within six months following the date of termination of membership in his/her former club or if the form is not available, the member ’s current membership card;
(2) such termination was in good standing; and
(3) such transfer member form or membership card is approved by the board of directors. If more than six months have elapsed between termination of his/her membership in another club and submittal of completed transfer member form or current membership card, he/she may acquire membership in this club only under the provisions of Section E of this Article III.

ARTICLE IV - Club Branch Program

Section A. A club may form branches to permit the expansion of Lionism into geographical areas where local populations may be too small to support a traditional club. The branch shall meet as a committee of the parent club and shall conduct service activities in its community.

Section B. The members of the branch shall be granted membership in the parent club and the branch by membership invitation issued by the board of directors of
the parent club. Membership shall be in one of the categories listed in Section B. of Article III.

Section C. The members comprising the branch shall elect a coordinator and vice coordinator. The coordinator shall also be a member of the parent club's board of directors and be encouraged to attend general and/or board meetings of the parent club to provide branch records and a report of planned branch activities, a monthly financial report and coordinate efforts to encourage open discussion and effective communication between the branch and parent club. Members of the branch are encouraged to attend scheduled meetings of the parent club.

Section D. The parent club shall designate a member of the parent club to oversee the progress of the branch and provide assistance to the branch, when necessary. The member serving in this capacity shall also serve as the third officer of the branch.

Section E. The members of the branch may vote on activities of the branch and are voting members of the parent club, when in attendance at meetings of the parent club. Branch members shall be calculated in parent club meeting quorum requirements only when present in person at the parent club meeting. Attendance at branch meetings fulfills regular club attendance requirements.

Section F. Activity or public welfare monies raised by the branch by asking for public support shall be held in a fund established to record such purpose. They shall be distributed in the branch community unless otherwise specified. The board of directors of the parent club may authorize the branch coordinator to countersign checks and vouchers authorized for payment by the parent club's board of directors.

Section G. The branch may be disbanded by a two-thirds vote of the entire board of directors of the parent club.

ARTICLE V - Fees and Dues

Section A. Each new and reinstated member shall pay an entrance fee which includes the current club annual dues, the Lions International initiation(entrance) fee and new member required items (such as pin, cap, etc.) and which will be collected before such member is enrolled as a member of this club and before the secretary may report such member to Lions Clubs International; provided, however, that the board of directors may elect to waive all or any part of the club portion of said entrance fee as to any member granted membership by transfer or reinstatement within six (6)months of termination of his/her prior Lions club membership.

Section B. Each member of the club shall pay an annual dues fee which shall include an amount to cover current international and state dues and administrative expenses of the club – such dues shall be paid in advance at the beginning of each Lions’ year (July 1). The amount of these dues shall be set by the Board of Directors of the club according to current expenses. The treasurer of this club shall remit international and district dues to the parties, and at the times specified in the respective International and District (single or multiple) Constitution and Bylaws. No dues, fees or assessments in addition to those set forth herein may be levied on, or required of, any member by this club, its board of directors or any officer or member of this club.

ARTICLE VI – Resignations. Any member may resign from this club, and said resignation shall become effective upon acceptance thereof by the board of directors. The board may withhold acceptance, however, until all indebtedness has been paid, all club funds and property have been returned, and all right to the use of the name ‘‘LIONS,’’ the emblem and other insignia of this club and this association have been surrendered.

ARTICLE VII - Forfeiture of Membership

Section A. The secretary shall submit to the board of directors the name of any member who fails to pay any indebtedness due this club within 60 days after receipt from the secretary of written notice thereof. The board shall thereafter decide whether the member shall be dropped from or retained on the roster.

Section B. Any member may be expelled from the club for cause by a two-thirds vote of the entire board of directors.

Section C. The club shall encourage regular attendance at club meetings and activities. Where a member misses consecutive meetings or activities, the club will make every effort to contact the member to encourage and promote regular attendance

ARTICLE VIII - Officers

Section A. The officers of this club shall be a president, immediate past president, the vice presidents, secretary, treasurer, Lion tamer, tail twister(s) membership director and four elected directors.

Section B. No person shall be eligible to hold office in this club unless he/she is an active member in good standing.

Section C. No officer shall receive any compensation for any service rendered to this club in his/her official capacity with the exception of the secretary, whose compensation, if any, shall be fixed by the board of directors.

Section D. DUTIES
(1) PRESIDENT: He/she shall be the chief executive officer of this club; preside at all meetings of the board of directors and this club; issue the call for regular and special meetings of the board of directors and the club; appoint the standing and special committees of this club and cooperate with chairmen thereof to effect regular functioning and reporting of such committees; see that regular elections are duly called, noticed and held; and cooperate with, and be an active member of, the district governor ’s advisory committee of the zone in which this club is located.
(2) IMMEDIATE PAST PRESIDENT: He/she and the other past presidents shall officially greet members and their guests at club meetings and shall represent this club in welcoming all new service-minded people in the community served by this club.
(3) VICE-PRESIDENTS: If the president is unable to perform the duties of his/her office for any reason, the vice president next in rank shall occupy his/her position and perform his/her duties with the same authority as the president. Each vice president shall, under the direction of the president, oversee the functioning of such committees of this club as the president shall designate.
(4) SECRETARY: He/she shall be under the supervision and direction of the president and the board of directors and shall act as the liaison officer between the club and the district (single or sub-and multiple)in which this club is located, and the association. In fulfillment of this, he/she shall:
(a) Submit regular monthly and other reports to the international office of the association in the manner specified containing such information as may be called for therein and otherwise by the board of directors of the association;
(b) Submit to the district governor’s cabinet such reports as it may require including copies of regular membership and activities reports;
(c) Cooperate with and be an active member of the district governor’s advisory committee of the zone and region in which this club is located;
(d) Have custody and keep and maintain general records of this club, including records of minutes of club and board meetings; attendance; committee appointments; elections; classifications (if any); addresses and telephone numbers of members; and members’ club accounts;
(e) Issue quarterly or semi-annual statements to each member for dues and other financial obligations owed to this club, collect and turn the same over to the club treasurer and obtain a receipt thereof;
(f) Give bond for the faithful discharge of his/her office in such sum and with such surety as determined by the board of directors.
(5) TREASURER: He/she shall:
(a) Receive all monies, from the secretary and otherwise, and deposit the same in a bank or banks recommended by the finance committee and approved by the board of directors;
(b) Pay out monies in payment of club obligations only on authority given by the board of directors. All checks and vouchers shall be signed by the treasurer and countersigned by one other officer, determined by the board of directors;
(c) Have custody and keep and maintain general records of club receipts and disbursements;
(d) Prepare and submit monthly and semi-annual financial reports to the international office of the association and the board of directors of this club;
(e) Give bond for the faithful discharge of his/her office in such sum and with such surety as determined by the board of directors.
(6) LION TAMER: The Lion Tamer shall have charge of and be responsible for the property and paraphernalia of the club, including flags, banners, gong, gavel, song books and button board. He/she shall put each in its proper place before each meeting and return the same to the proper storage area after each meeting. He/she shall act as sergeant-at-arms at meetings, see that those present are properly seated, and distribute bulletins, favors and literature as required at club and board meetings. He/she shall give special attention to assure that each new member sits with a different group at each meeting so that he/she can become better acquainted.
(7) TAIL TWISTER: He/she shall promote harmony, good fellowship, life and enthusiasm in the meetings through appropriate stunts and games and the judicious imposition of fines on club members. There shall be no ruling from his/her decision in imposing a fine, provided, however, that no fine shall exceed an amount fixed by the board of directors of this club, and no member shall be fined more than twice at any one meeting. The Tail Twister may not be fined except by the unanimous vote of all members present. All monies collected by the tail twister shall be immediately turned over to the treasurer and a receipt be given therefore.
(8) MEMBERSHIP DIRECTOR: The membership director shall be the chairman of the membership committee. The responsibilities for this position shall be:
(a) Development of a growth program specifically for the club and presented to the board of directors for approval.
(b) Regular encouragement at club meeting to bring in new quality members.
(c) Ensuring proper recruitment procedures.
(d) Preparation and implementation of orientation sessions.
(e) Reporting to the board of directors on ways to reduce the loss of members.
(f) Coordination with other club committees in fulfilling these responsibilities.
(g) Serving as a member of the zone level membership committee.
(9) DIRECTORS: The four (4) elected directors shall serve as advisors and voting members of the Board of Directors. Generally, two are elected each Lion’s year for two-year terms, thus each year two will be serving one more year (“One Year” directors) and two new directors will be elected for the two-year term (“Two-Year” directors). However, vacancies for “one-year” directors unable to complete the two-year term may be filled by electing a director for a one-year term.

ARTICLE IX - Board of Directors

Section A. The members of the board of directors shall be the president, immediate past president, the vice presidents, secretary, treasurer, membership director and all elected directors.

Section B. Regular meetings of the board of directors shall be held monthly at such time and place as the board shall determine.

Section C. Special meetings of the board of directors shall be held when called by the president, or when requested by five (5) or more members of the board of directors, at such time and place as the president shall determine.

Section D. The presence in person of a majority of its members shall constitute a quorum at any meeting of the board of directors. Except as otherwise specifically provided, the act of a majority of the directors present at any meeting of the board shall be the act and decision of the entire board of directors.

Section E. Duties and Powers: In addition to those duties and powers, express and implied, set forth elsewhere in this Constitution and By-Laws, the board of directors shall have the following duties and powers:
(1) It shall constitute the executive board of this club and be responsible for the execution, through the club officers, of the policies approved by the club. All new business and policy of this club shall be considered and shaped, first, by the board of directors for presentation to and approval by the club members at a regular or special club meeting.
(2) It shall authorize all expenditures and shall not create any indebtedness beyond the current income of this club, nor authorize disbursal of club funds for purposes inconsistent with the business and policy authorized by the club membership.
(3) It shall have power to modify, override or rescind the action of any officer of this club.
(4) It shall have the books, accounts and operations of this club audited annually or, in its discretion, more frequently and may require an accounting or have an audit made of the handling of any club funds by any officer, committee or member of this club. Any member of this club in good standing may inspect any such audit or accounting upon request at a reasonable time and place.
(5) It shall appoint, on recommendation of the finance committee, a bank or banks for the deposit of the funds of this club.
(6) It shall appoint the surety for the bonding of any officer of this club.
(7) It shall not authorize, nor permit, the expenditure, for any administrative purpose, of the net income of projects or activities of this club by which funds are raised from the public.
(8) It shall submit all matters of new business and policy to the respective standing or special club committee for study and recommendation to the board.
(9) It shall name and appoint, subject to approval of the club membership, the delegates and alternates of this club to district (single or sub-multiple) and international conventions.
(10) It shall maintain at least two separate funds governed by generally accepted accounting practices. The first fund is to record administrative monies such as dues, tail twisting fines and other internally raised club funds. A second fund shall be established to record activity or public welfare monies raised by asking support from the public. Disbursement from such funds shall be in strict compliance with Section E.(7)of this Article IX.

ARTICLE X – Elections. The officers of this club, excluding the immediate past president, shall be elected as follows:

Section A. A nomination meeting shall be held in March of each year, with the date and place of such meeting to be determined by the board of directors and notice thereof mailed to each member of this club at least ten days prior to the time of the holding thereof.

Section B. The president shall appoint a nominating committee which shall submit the names of candidates for the various club offices to the club at the nomination meeting. At this meeting nominations for all offices to be filled in the succeeding year may also be made from the floor.

Section C. If in the interim between the nomination meeting and the election meeting any nominee is unable for any reason to serve in the office to which he/she was nominated and for which office there was no other nominee, the nominating committee shall submit, at the election meeting, names of additional nominees for that office.

Section D. An election meeting shall be held no later than April 15 of each year, at a time and place determined by the board of directors, and two weeks prior written notice thereof shall be given to each member of the club by the secretary, by mail or personal delivery. Such notice shall include the names of all nominees approved at the preceding nomination meeting, and, subject to Section C above, a statement that these nominees will be voted upon at this election meeting. No nominations may be made from the floor at the election meeting.

Section E. Subject to the provisions of Section H of this Article X, all officers, other than directors, shall be elected annually and shall take office on July 1st,and shall hold office for one year from that date, or until their successors shall have been elected and qualified.

Section F. A membership committee shall be composed of three elected members for a three-year term. Initially three members will be elected. One member shall serve for one (1) year, the second member for two (2) years and the third member for three (3) years. Each year thereafter, a new member will be elected. Each member shall serve for three (3) continuous years on a rotation system. Thus, the first year member shall be a member of the committee, the second year member shall be its vice chairman and the third year member shall serve as its chairman and as membership director on the club ’s board of directors.

Section G. One-half of the directors shall be elected annually and shall take office on the July 1st next following their election, and shall hold office for two years from that time, or until their successors shall have been elected and qualified, with the exception that at the first election held after the adoption of this Constitution and By-Laws one-half of the directors shall be elected for two year terms and the other one-half of the directors shall be elected for one year terms.

Section H. The election shall be by ballot by those present and qualified to vote. A plurality vote shall be necessary to elect.

Section I. REMOVAL: Any officer of this club may be removed from office for good cause by two-thirds (2/3) vote of the entire club membership.

ARTICLE XI - Vacancies

Section A. If the office of president or of any vice president shall become vacant for any reason, the vice presidents shall advance in office, according to their rank. In the event such provision for advancement shall fail to fill the office of president, or any office of vice president, the board of directors shall thereon call a special election, giving each member in good standing prior two (2) weeks notice of the time and place thereof, which time and place shall be determined by said board, and such office shall be filled at said election meeting. In the event of a vacancy in any other office, the board of directors shall appoint a member to fill the unexpired term. In the event vacancies shall be of such number as to reduce the number of directors to less than the number required for a quorum, the membership of the club shall have power to fill such vacancies by an election held at any regular meeting of the club upon prior notice, and in the manner, specified in Section B herein after. Such notice may be given by any remaining officer or director, but if none, then by any member.

Section B. In the event any officer-elect, before his/her term of office commences, is unable or refuses for any reason to serve therein, the president may call a special nomination and election meeting to elect a replacement for such officer-elect. Two (2) weeks prior notice of such meeting, setting forth the purpose, time and place thereof, shall be given to each member, by mail or personal delivery. The election shall be held immediately after nominations have been closed and a plurality vote shall be necessary for election.

ARTICLE XII - Meetings

Section A. Regular meetings of this club shall be held, no less than once in each month (but normally twice a month), at a time and place recommended by the board of directors, and approved by the club. All meetings shall begin and end promptly, at the regular set times. Except as otherwise specifically provided in this Constitution and By-Laws, notice of regular meetings shall be given in such manner as the board of directors deems proper.

Section B. Special meetings of the club may be called by the president, in his/her discretion, and shall be called by the president when requested by the board of directors, at a time and place determined by the person or body requesting the same. Notice of special meetings setting forth the purpose, time and place thereof shall be given to each member of this club, by mail or personal delivery, at least ten (10) days prior to the date thereof.

Section C. A charter night anniversary meeting of this club may be held each year, at which time special attention shall be devoted to the objects and ethics of Lionism, and the history of this club.

Section D. An annual meeting of this club shall be held in June of each year at a time and place determined by the board of directors, at which meeting the final reports of the retiring officers shall be read and newly elected officers shall be installed.
Section E. The presence in person of a majority of the members in good standing shall be necessary for a quorum at any meeting of this club.

Section F. Any member who fails to pay any indebtedness due this club within 60 days after receipt from the secretary of written or transmitted notice thereof shall thereon forfeit his/her good standing and shall so remain until such indebtedness is paid in full. Only members in good standing may exercise the voting privilege and hold office in this club.

Section G. Except as otherwise specifically provided, the act of a majority of the members present at any meeting shall be the act and decision of the entire club.

ARTICLE XIII - Emblem, Colors, Fiscal Year

Section A. The emblem and colors of this club shall be the same as the emblem and colors of The International Association of Lions Clubs.

Section B. The fiscal year of this club shall be July 1 through June 30.

ARTICLE XIV - Delegates to International and District (Single or Sub- and Multiple) Conventions

Section A. Inasmuch as The International Association of Lions Clubs is governed by Lions clubs in convention assembled, and in order that this club may have its voice in association matters, this club shall have power to pay the necessary expenses of its delegates to each annual convention of the association. This club shall be entitled in any convention of this association, to one (1) delegate and one (1) alternate for every twenty-five (25), or major fraction thereof, of its members as shown by the records of the international office on the first day of the month last preceding that month during which the convention is held, PROVIDED, however, that this club shall be entitled to at least one (1) delegate and one (1) alternate. The major fraction referred to in this section shall be thirteen (13) or more members. The selection of each such delegate and alternate shall be evidenced by a certificate signed by the president or secretary or any other duly authorized officer of this club, or, in the event no such club officer is in attendance at the convention, by the district governor or district governor-elect of the district (single or sub-)of which this club is a member.

Section B. Inasmuch as all district matters are presented and adopted at the district (single, sub-and multiple) conventions, this club shall send its full quota of delegates to all such conventions and have power to pay the necessary expenses of such delegates attending such conventions. This club shall be entitled in each annual convention of its district (single or sub-and multiple) to one (1) delegate and one (1) alternate for each ten (10) members who have been enrolled for at least one year and a day in this club, or major fraction thereof, of this club as shown by the records of the international office on the first day of the month last preceding that month during which the convention is held, PROVIDED, however, that this club shall be entitled to at least one (1) delegate and one (1) alternate. Each certified delegate present in person shall be entitled to cast one (1) vote, as directed by a previous majority vote of the club members, for each office to be filled by, and one (1) vote (similarly directed by the club members) on each question submitted to the respective convention. The major fraction referred to in this section shall be five (5) or more members.

ARTICLE XV - Honorary Mailing List: The International Association of Lions Clubs and the district governor shall be included on the mailing list of this club.

ARTICLE XVI - Parliamentary Practices: Except as otherwise specifically provided in this Constitution and By-Laws, all questions of order or procedure with respect to any meeting or action of this club, its board of directors or any committee appointed hereunder shall be determined in accordance with Robert’s Rules of Order Newly Revised, as revised from time to time.

ARTICLE XVlI - Dispute Resolution: All disputes arising between any member or members, or a former member or members, and the club, or any officer on the board of the club, relative to membership, or the interpretation, breach of, or application of the club’s constitution and by-laws, or the expulsion of any member from the club, or any other matter whatsoever which cannot be satisfactorily resolved through other means, shall be settled by dispute resolution. Any party to the dispute may file a written request with the district governor asking that dispute resolution take place. Within fifteen (15) days of receipt, the district governor shall appoint a conciliator to hear the dispute. The conciliator shall be a past district governor who is currently a member in good standing of a club in good standing, other than a club which is a party to the dispute, in the district in which the dispute arises. The selected conciliator shall be acceptable to the parties. Upon being selected, the conciliator shall arrange a meeting of the parties for the purpose of conciliating the dispute. The meeting shall be scheduled within thirty (30) days of the appointment of the conciliator. If such conciliation efforts are unsuccessful, the conciliator shall have the authority to issue his or her decision relative to the dispute, which decision shall be final and binding on all parties.

ARTICLE XVIlI - Amendments

Section A. This constitution may be amended at any regular or special meeting of this club, at which a quorum is present, by the affirmative vote of two-thirds (2/3) of the members present in person and voting, provided the board has previously considered the merits of the amendments.

Section B. No amendment shall be put to vote, unless written notice thereof, stating the proposed amendment, shall have been mailed or delivered personally to each member of this club at least two (2) weeks prior to the meeting at which the vote on the proposed amendment is to be taken.

BY-LAWS

No.1- Forbidden Topics in Meetings: This club shall not endorse or recommend any candidate for public office, nor shall partisan politics or sectarian religion be debated by members in meetings of this club.

No. 2 - Personal Promotion: Except to further his/her progress in Lionism, no officer or member of this club shall use his/her membership as a means of furthering any personal, political, or other aspiration, nor shall the club, as a whole, take part in any movement not in keeping with its purposes and objects.

No. 3 - Solicitation of Funds: No funds shall be solicited from members of the club during meetings by any individual or individuals who are not members of the club. Any suggestion or proposition made at any meeting of this club calling for the expenditure of money for other than the regular obligations shall be referred to the finance committee.

No. 4 - Committees
Section A. Committees may be appointed by the president, except for the members and chairman of the membership committee, who are elected. (See Article X, Section F.) The club’s committee structure should serve the administrative, fund-raising and charitable needs of the club. The usual committees are those listed in the introduction to these by-laws, but may be modified as needed.
Section B. The president may appoint, with the approval of the board of directors, such special committees as may be necessary in his/her judgment.
Section C. The president shall be an ex-officio member of all committees.
Section D. All committees shall consist of a chairman and, subject to Section B above, as many members as shall be considered necessary by the president.
Section E. Each committee, through its chairman or vice-president, shall report, either verbally or in writing, each month to the board of directors.
Section F. All problems pertaining to either administrative or activity matters shall be referred to the corresponding committee for study and recommendation to the Board of Directors.

No. 5 - Modification of By-Laws
Section A. These by-laws may be altered, amended or repealed at any regular or special meeting of this club at which a quorum is present, by the vote of a majority of the members present in person and voting.
Section B. No amendment shall be put to vote unless written notice thereof, stating the proposed amendment, shall have been mailed or delivered personally to each member at least ten (10) days prior to the meeting at which the vote on the amendment is to be taken.

No. 6 - Suspension of By-Laws: Any by-law except By-Laws Number 1 and 2 may be suspended at any meeting of the club at which a quorum is present by the unanimous vote of all members present.

No. 7 - Conflict of Interest Policy: All board members shall annually sign a statement confirming they have no conflict of interest in any business, arrangement or transaction of the club. (See attached sample policy.)

No. 8 - Type of Organization: The Virginia Beach Thalia Lions Club is currently incorporated in the state of Virginia as a not-for-profit corporation. Under the Internal Revenue Service of the United States of America, it is classified under Section 501 (c)(4). These categories provide limited liability for members of the club, but may be modified at any time by the Board of Directors with majority approval of the entire membership.

No. 9 - Scholarship Program
Section A. Purpose: To award and fund scholarships provided by the Thalia Lions Club.
Section B. Objective: To demonstrate to the community that Thalia Lions Club is interested in furthering education.
Section C. Candidate Selection: The Scholarship Committee shall select the recipient(s) of scholarships awarded annually. Two college/university scholarships are usually awarded each year in amounts according to the club’s financial ability. One scholarship is awarded to a graduating senior at Princess Anne High School and one to a student at the Virginia Beach Adult Learning Center. The selectees must be accepted by an accredited institution of higher learning (usually a college or university). They should demonstrate financial need and be committed to their education.
Section D. Scholarship Committee: The committee is composed of five members. The club treasurer is a permanent position. The chairman and other members can be reappointed or new ones selected each year by the club president. The committee meets as needed at the call of the chairperson.
Section E. Scholarship Funds: The amounts of the scholarships shall have been determined by the annual club budget, but the committee may ask for an exception to be approved by the Board of Directors. While a special investment account is established for payment of the scholarships, they may be funded from any account of the club – administrative, activities, or other. Any special fund for scholarships must be made payable only to the Thalia Lions Club Activities (Charitable) Account. The scholarships are paid directly to the recipients, ideally at a club meeting.

No. 10 - Accounting Practices: Funds collected or donated for charitable activities will be kept separately from administrative funds. 100% of all funds collected for charity must be spent for charitable purposes only (Activities Fund). Dues, fines and donations specifically for operations will be kept in the Administrative Fund. Donations for charitable purposes may be specifically designated (e.g., for supporting the Bland Music Contest) and such funds must be separately accounted-for, even if deposited in a common account.

No. 11 - Method of Individual Charitable Giving: Eyeglasses, eye examinations, hearing tests, hearing aids and other personal services are often donated to needy individuals. A consistent method will be utilized to determine eligibility for these services and goods. A standardized form will be used that documents income, expenses and personal information of potential recipients. No member of a Lions Club will receive services from charitable funds (but may receive services, donations, etc. from the administrative fund). Committee chairpersons may be delegated the responsibility to make such decisions by the board, but questionable issues will be brought to the Board of Directors.

Knowledge of the Constitution makes a good club. It is the instrument that ties your members to your club, and your club to the International Association and assures equal rights to all. “To the end that Efficiency, Justice, and Courtesy may prevail in our deliberative bodies.” Thomas Jefferson

THE INTERNATIONAL ASSOCIATION OF LION CLUBS
300 22ND STREET
OAK BROOK, ILLINOIS 60523-8842

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